Marketing Coordinator

Job Overview

Job Summary:

The Marketing Coordinator is responsible for developing content and design solutions that support Conlon’s branding, proposal pursuits, and business development efforts. This position supports the creative direction of the department through graphic design, copywriting, proposal support, and event coordination. The Marketing Coordinator works closely with the Creative Director to deliver consistent and impactful marketing collateral and communications.

Work Environment: 

Conlon believes in collaboration, team building, and a strong supervisor/employee relationship. To accomplish this, the duties of this role cannot be fully performed in a remote capacity, and we expect this position will work primarily in a Conlon office/job site location.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The duties in this job description are not all-inclusive; additional duties may be assigned.

Duties/Responsibilities:

Proposals and Presentations

• Prepare and produce responses to request for qualifications (RFQ/RFPs), statement of qualifications (SOQs), AIA A305 forms, and pre-qual questionnaires.
• Assist with content creation, design, and data gathering.
• Assemble, edit, and produce qualifications and proposals.
• Design and create informational graphics.
• Create presentation materials and coordinate deliverables.
• Assist with the development of marketing and sales documents which are critical for securing future work.

Marketing Collateral

• Create and design marketing collateral to support sales / BD efforts.
• Create, design, and stock marketing collateral for various events (conventions, career fairs, etc.).

Branding

• Assist with enforcing overall company brand standards and guidelines.
• Assist with guiding and supporting branding efforts for company initiatives and events.
• Work with individual departments and projects to ensure compliance with brand standards on jobsites and documents.

Marketing Operations & Company Support

• Assist with event coordination related to projects, sponsorships, fundraisers, golf tournaments, conferences, trade shows, and meetings.
• Attend Company sponsored events as needed.
• Assist with social media content creation and reporting.
• Assist with creating promotional material related to events.
• Provide administrative support to the marketing department.
• Assist with the creation and maintenance of current project list, staff resumes, and project sheets.
• Assist with maintaining inventory of photography, graphics, and marketing archive files.

Competencies: 

• Adaptability & Initiative: Proactive ownership of tasks, adapts to changing priorities, and suggests improvements where applicable.
• Brand Stewardship - Consistency: Ensures brand consistency across all marketing channels and materials, effectively upholding brand standards.
• Brand Stewardship – Events & Initiatives: Successfully supports branding for events and company initiatives, ensuring cohesion and alignment with overall brand strategy.
• Collaboration & Communication: Works well in team environments, communicates effectively with colleagues and clients, and fosters positive relationships. Works with various departments to ensure the brand is accurately represented across internal and external communications.
• Content Creation & Technical Writing - Graphics: Creates visually appealing graphics and layouts for proposals and presentations, ensuring high quality and brand alignment.
• Content Creation & Technical Writing – Attention to Detail: Ensures all proposal documents and presentations are accurate, error-free, and adhere to company standards.
• Content Creation & Technical Writing - Strategic Messaging & Clarity: Produces clear, concise, and persuasive content for proposals and marketing collateral. Effectively communicates complex information.
• Marketing Operations & Company Support – Social Media: Creates impactful social media content, analyzes engagement metrics, and adjusts strategies to improve performance.
• Marketing Operations & Company Support - Events: Effectively coordinates logistics for company events, trade shows, and other external events.
• Marketing Operations & Company Support - Organization: Maintains an organized inventory of project documents, resumes, graphics, and other marketing assets.

Qualifications:

• Degree or certificate in Marketing/Design or related is preferred.
• Experience in marketing, preferably for an Architectural, Engineering, or Construction firm, or other professional services industry employer is preferred.
• Outstanding design skills, in-depth understanding of graphic design skills, and the ability to think creatively.
• Ability to work in an autonomous and independent manner to produce polished and professional products.
• Skilled in building effective relationships with frontline, client-facing professionals and fellow support staff colleagues.
• Proficiency in Adobe Creative Suite (InDesign, Photoshop & Illustrator) and Microsoft Office.
• Demonstrable initiative, creativity, flexibility, and persistence.
• Excellent organizational skills.
• Thrives in a fast-paced, team-oriented, collaborative, and deadline-driven work environment.
• Excellent interpersonal skills, including diplomacy and discretion.
• A Valid Driver License is required.

Physical Requirements: 

• Prolonged periods of sitting or standing is required.
• While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. The position requires mobility.
• Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis.
• Manual dexterity and coordination are required. This position utilizes equipment such as a computer keyboard, mouse, calculator and similar devices.
• Ability to function well in a high-paced and stressful environment.

Conlon Construction Co. is an Equal Opportunity Employer, all employment offers are contingent upon results of a post offer drug screen and driving record check.