Retail Facilities Manager

Job Overview

Retail Facility Manager

Employment Type: Full Time
Supervisor: President

Job Description

The Retail Facility Manager will be responsible for preserving the condition of the infrastructure and ensure facilities, grounds and equipment are safe and well-functioning. This individual will work in conjunction with the Maintenance Manager, Regional Managers and Store Managers to identify potential or existing equipment, facility and physical inventory needs. They will also work in conjunction with the Brand Team to plan and execute all new store sets and remodels.   

Qualifications

• Bachelor’s degree in Business, Construction Management or related field
• Minimum 3 years in retail environment
• Minimum 3 years managerial experience
• Valid driver’s License with a clean driving record
• Some travel with occasional overnight stays

Key Responsibilities

• Meet regularly with President to determine priorities for upcoming projects and discuss progress
• Meet at minimum weekly with the Maintenance Manager to determine projects and priorities for the upcoming week
• Work in FM Dashboard, Wrike and other software for entry of new work orders and follow up on existing, missing or completed work orders
• Collaborate with other appropriate management staff to prepare and implement budgets for facilities needs
• Follow up on quotes, schedules and progress of outside contractor projects
• Work with Administrative Assistant to ensure facility needs are properly tracked and followed up by stores and regionals
• Work with Managers to ensure procedural manuals are kept and updated as needed 
• Assist Maintenance Manager and others as needed from time to time on projects 
• Inspect buildings’ structures to determine the need for repairs or renovations
• Review utilities consumption and research and recommend ways to minimize cost
• Plan and coordinate installations, repairs and annual maintenance and refurbishment of facilities equipment such as HVAC, electric, balers, floor scrubbers, forklifts, security camera’s, shop equipment, shopping carts and corrals, service counters, store vehicles, etc.
• Oversee the quality of work performed by maintenance staff and external contractors to ensure all tasks are performed correctly, efficiently and effectively
• Manage and review service contracts, and maintain financial and non-financial records
• Ensure compliance with state and federal regulations, and assist with energy management
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Monitor all store pest control, lawn mowing, and snow removal quotes and contracts and confirm their effectiveness with store managers  
• Identify maintenance needs of all outdoor sales areas, parking lots, sidewalks, exterior lighting, fencing and storage trailers and develop plans with the store manager to ensure needs are met 
• Create deadlines and follow up regularly to confirm necessary action has been completed
• Assist stores with maintaining a contractor list for their area
• Conduct and document regular facilities inspections 
• Perform analysis and forecasting of upcoming needs
• Assist managers with capital expenditure requests, quotes, and the selection of contractors
• Assist brand team with new store sets, store resets and fixture set ups  
• Assist regionals and inventory team with prep and execution of store physical inventories 
• Other duties as assigned

Required Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proficient in Word, Excel, Outlook and Power Point
• Ability to identify immediate and upcoming needs and make recommendations based on observations and appropriate research  
• Excellent analytical and critical thinking ability
• Ability to research and implement new ideas
• Ability to hold others accountable 
• Excellent organizational and leadership skills
• Strong project management skills
• Excellent analytical, decision making, and problem-solving skills
• Exhibit a high level of integrity and business ethics to handle sensitive and confidential information
• Excellent verbal communication skills and the ability to effectively express ideas or instructions to others
• Strong organizational skills with the ability to prioritize and manage multiple tasks
• Highly motivated and able to work independently as well as in a team

Physical Demands

Frequent physical demands include sitting, standing, walking, dexterity, and light grasping. Occasional physical demands include lifting up to 25 lbs., bending, stooping, reaching, kneeling, squatting, climbing stairs, and firm grasping. The associate is required to accept incoming calls and must be able to hear and speak. Specific vision abilities required by this job include vision adequate for performing the responsibilities and functions of the job efficiently. The associate must have the manual dexterity to operate and use a computer and other basic office equipment.

Work Environment and Working Conditions

This position is performed inside a climate-controlled office facility. The noise level is low to medium and typical of an office environment. Potential hazards include electrical hazards. Atmospheric conditions are typical of an office environment and may include exposure to odors and dust.

Benefits

Part-Time and Full-Time Eligible:

• Competitive match on 401K
• PTO
• Holidays
• Birthday-off with pay
• Associate discount and many other benefits

Full-Time Also Eligible:

• Health insurance
• Dental insurance
• Vision insurance 
• Flexible spending accounts
• Short-term and long-term disability

Company Culture and Values

At Theisen's, our company culture is built on a foundation of respect, collaboration, and service to our communities. We believe in putting Customer First, working together as One Connected Team, and always finding ways to Give Back. These three pillars guide how we approach our work and interact with each other every day.

We are committed to fostering an inclusive and supportive environment where every associate is valued and encouraged to grow. At Theisen's, we strive to make a positive impact on our customers, our communities, and each other, creating a workplace where hard work, dedication, and innovation are celebrated.

Theisen’s is proud to be an Equal Opportunity Employer. We do not discriminate against any associate or applicant for employment based on race, color, sex (including pregnancy), age, national origin, religion, sexual orientation, gender identity, disability, status as a veteran, or any other federal, state, or local protected class.